These are the roles that are needed:

  • Can read assets
  • Can search
  • Can read shares
  • Can write shares

API Links

Sharing Assets API Link

Giving Share Access to Assets


Assets or Collections can be shared in different ways:

1. Sharing from the entity page

  1. Go to the Asset or Collection page you want to share.
  2. Click on the gearbox menu.
  3. Select Share
  4. This will open the Share Window.

2. Sharing from the search results

  1. Search for the Asset or Collection you want to share.
  2. Right click on it.
  3. Select Share
  4. This will open the Share Window.

3. Sharing multiple Assets at once

  1. Select up to 10 Assets from the Search or Collection Page.
  2. Right click on one of the selected Assets.
  3. Select Share
  4. This will open the Share Window.
  5. Additionally, for this particular case will be possible to set a name on the share.

Share Window

This Window let's you create a share link that will be emailed out.

  1. Select the users by starting to type their name, if they are not in the list or it's an external user type in their email address.
  2. Add a message that will be included in the email that they will get.
  3. Optionally choose a password that they have to enter when using the share link. This will also be sent to them in plain text.
  4. Optionally choose a metadata view that they will have access to.
  5. Allow download: will let the user download the Asset.
  6. Allow comments: will let the user add comments.
  7. Allow setting approve status: will let the user set the Review and Approve Status.
  8. Link Expires - Choose a date when the share will time out.
  9. Click to send.

This will send out an email to all users that have been selected.

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