These are the roles that are needed:

  • Can read assets
  • Can search
  • Can read shares
  • Can write shares

API Links

Sharing Assets API Link

Giving Share Access to Assets


Assets or Collections can be shared in different ways:

1. Sharing from the entity page

  1. Go to the Asset or Collection page you want to share.
  2. Click on the gearbox menu.
  3. Select Share
  4. This will open the Share Window.

2. Sharing from the search results

  1. Search for the Asset or Collection you want to share.
  2. Right click on it.
  3. Select Share
  4. This will open the Share Window.

3. Sharing multiple Assets at once

  1. Select up to 10 Assets from the Search or Collection Page.
  2. Right click on one of the selected Assets.
  3. Select Share
  4. This will open the Share Window.
  5. Additionally, for this particular case will be possible to set a name on the share.

Share Window

iconik create share

This Window let's you create a share that will be emailed out to the recipients. If you want to create a link that you can send around, please see sharable link

  1. Select the users by starting to type their name, if they are not in the list or it's an external user type in their email address.
  2. Add a message that will be included in the email that they will get.
  3. Optionally choose a metadata view that they will have access to.
  4. Link Expires - Choose a date when the share will time out.
  5. Allow download: will let the user download the Asset.
  6. Allow download Proxy: will let the user download the Proxy version of media assets.
  7. Allow comments: will let the user add comments.
  8. Approve comments: will let the user approve any comments that are on the asset.
  9. Allow custom actions: allows the use of custom actions by the recipient
  10. Allow view versions: lets the recipient view the version history of assets in the share.
  11. Allow view transcriptions: will let the user view transcriptions.
  12. Optionally choose a password that they have to enter when using the share. This will also be sent to them in plain text.
  13. Click to send.

This will send out an email to all users that have been selected. Alternatively you can generate a sharable link.

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