These are the roles that are needed:

  • Can read assets
  • Can read shares
  • Can write shares

API Links

Sharing Multiple Assets API Link

Sharing multiple Assets

It is possible to share multiple assets at once out to a one or more recipients.

How to select the assets for sharing

  1. Go to the search page and search for the assets that you want to share
  2. Select multiple assets either use Apple+Click or using SHIFT+click
  3. Click on the gearbox menu at the top right
  4. Right click or CTRL+click on one of the select assets
  5. Choose Share
  6. The share dialog will open. See below for more details.

Tip: If you want to share out multiple assets that can not be gathered from the same search result create a collection, add the assets to the collection and share out the collection

Share dialog

iconik create share

This modal dialog let's you create a share that will be emailed out to the recipients. If you want to create a link that you can send around, please see sharable link

  1. Users or e-mails: Select the users by starting to type their name, or if they are not in the list or it's an external user then type in their email address.
  2. Message: Add a message that will be included in the email that they will get.
  3. Metadata View: Optionally choose a metadata view that they will have access to.
  4. Link Expires: Set a date when the share will time out.
  5. Allow download: will let the user download the Asset. It will only allow download from assets that have an original on Cloud storage of type "files".
  6. Allow download Proxy: will let the user download the Proxy version of media assets.
  7. Allow custom actions: allows the use of custom actions by the recipient
  8. Allow comments: will let the user add comments.
  9. Approve comments: will let the user approve any comments that are on the asset.
  10. Allow view versions: lets the recipient view the version history of assets in the share.
  11. Show all users in mentions: If they mention someone in their comment, we will show the users list. Only shows if an administrator allows it
  12. View transcriptions: will let the user view transcriptions.
  13. Optionally choose a password that they have to enter when using the share. This will also be sent to them in plain text.
  14. Click to send.

This will send out an email to all users that have been selected.

Learn more