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Roles

These are the roles that are needed:

  • Asset
  • Search

Saved Searches

Saving Search

This function allows you to save filters and search parameters to be easily recalled again. As iconik saves the search, and not the results, the results may change between each search if other assets would be linked to the search the other time.

Saving a search

Once you have performed your search.

  1. Make sure the saved search panel is opened by clicking on the saved search icon in the search page.
  2. It will open a list of previous saved searches if there are any.
  3. At the top of the panel is a box to enter the name you wish to use to describe the saved search.
  4. After entering a name, press the plus button next to it.
  5. It will then save the filters and any search term you have entered currently for future use.

Retrieving your search.

  1. Open the saved searches panel from the search page.
  2. Click on the name of the saved search.
  3. It will update the search and it will also update the filters panel.

You can also filter your saved search view using the "Search" field above the saved search list to more easily find the search you are looking for.

Editing your saved search.

  1. Open the saved searches panel from the search page.
  2. If you had filters, open the filters panel.
  3. Click on the saved search your wish to edit.
  4. Update the filters or search query.
  5. In the search panel, hover over the row that contains the saved search you wish to update.
  6. Press the update icon.
  7. Confirm that you wish to update your search.

Renaming your saved search.

  1. Open the saved search panel from the search page.
  2. Hover over the row of the saved search that you wish to rename.
  3. Next to the name an edit button will appear.
  4. Click on the edit button and type in the new name.
  5. Press the update icon.

Sharing saved searches.

Saved searches can have Access Control Lists applied to them to define which users and groups have what kind of access. This allows you to create saved searches that others can use and potentially edit, or to keep the saved search private.

  1. Open the saved searches panel from the search page.
  2. Hover over the row of the saved search that you wish to set an ACLs on.
  3. A dialog opens which allows to select users and groups.
  4. It shows at the top a form for setting a new ACL and at the bottom what ACLs are currently set.
  5. Set the Permission that these users are allowed.
  6. Click

You can read more about Access Control Lists here.

Quick Tip

If you don't want the results to change, and just want to store a fixed collection of assets, try using the collections functionality instead.

Learn more