Roles

These are the roles that are needed:

  • Asset
  • Search
  • Sharing

API Links

Giving Sharing Access API Link

Giving Share Access

Sharing an asset

Assets can be shared from two places:

1. Sharing from the asset page

  1. Go to the asset page for the asset you want to share.
  2. Click on the gearbox menu.
  3. Select Share
  4. This will open the Share Window.

2. Sharing from the search results

  1. Search for the asset you want to share.
  2. Right click on the asset.
  3. Select Share
  4. This will open the Share Window.

Share Window

This Window let's you create a share link that will be emailed out.

  1. Select the users by starting to type their name, if they are not in the list or it's an external user type in their email address.
  2. Add a message that will be included in the email that they will get.
  3. Optionally choose a password that they have to enter when using the share link. This will also be sent to them in plain text.
  4. Optionally choose a metadata view that they will have access to.
  5. Allow download: will let the user download the asset.
  6. Allow comments: will let the user add comments.
  7. Allow setting approve status: will let the user set the Review and Approve Status.
  8. Link Expires - Choose a date when the share will time out.
  9. Click to send.

This will send out an email to all users that have been selected.

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